If you’re short on office space you’ll want to maximise it to your advantage. So in this week’s blog, we are going to provide you with some handy tips on how to maximise your new or existing office space.

How to maximise your office space

Cut the clutter

My first tip is cutting the clutter – basically getting rid of things your business no longer requires. It makes common sense to dispose of equipment and paperwork you don’t need.

We have a lot of customers who put old files and paperwork in self storage because they don’t have space for it and for safety. Otherwise I’d suggest you shred old paperwork for security reasons.

Keep paper to a minimum

We have a Solicitor in our office building who has no paper in this office, everything is electronic. This is actually one of the ways you can save space by keeping your paperwork to a minimum and saving everything on your computer. Of course I also recommend backing-up your files just incase of a technical glitch.

You can also use your website to house blogs, ebooks and other resources for your customers. You can always refer them to your website and keep paper copies of brochures/any printed marketing to a minimum.

Buy some storage boxes or file holders

Invest in storage, get your paperwork together and have everything filed neatly. This will not only help you free up space, but it will also make sure you have all your paperwork in order.

Be selective on what furniture you need

Ask yourself do you need a large desk in your office? Alternatively could you use some type of fold-away desk if space is minimum?

Do you need a sofa in your office? Could you perhaps have client meetings elsewhere i.e. in a meeting room in your building?

Look out for multipurpose office furniture that can help you save space. But first thing is first, ask yourself what you really need and what you can live without to save that additional space.

I hope these straightforward tips help you make the most of your new office space. Get organised and don’t bring anything into your office unless you’ll use it.

Brian Munro
Operations Director
Fife Group